NFRS 2025 18 - Negative spend with suppliers

You asked for

I’ve noticed that some suppliers appear to have an overall negative spend in the dataset. While I understand that refunds or adjustments may sometimes be included, it is unusual to see suppliers with a net negative total.

Therefore, I’d like to request clarification on how negative transactions are handled in your spend data reporting. Specifically:

1. Are these negative values adjustments, refunds, or corrections?
2. Should corresponding positive transactions exist but not appear in the dataset?
3. Is there any internal methodology or guidance explaining why these negative figures are included?
4. If you have any queries, please don’t hesitate to contact me via email, and I’ll behappy to clarify.

Thank you for your time, and I look forward to your response.

Our Response

1. Are these negative values adjustments, refunds, or corrections?
   Answer: - They are credit notes received. They can be received for a number ofreasons, goods and services not received, course cancellations, credits on estimatedutility bills, overpayments for goods and services.
2. Should corresponding positive transactions exist but not appear in the dataset?
   Answer: - They exist on the dataset as they are processed the same as invoices.
3. Is there any internal methodology or guidance explaining why these negativefigures are included?
   Answer: - These negative figures are included as they are credit notes received and processed.