Minutes of Local Firefighter Pension Board Meeting 12 November 2021
- DCFO Craig Parkin - Employer Representative (CP)
- Mark Stillwell (FBU) (Chair) - Employee Representative (MS)
- Steve Tucker (FBU) - Employee Representative (ST)
- Cllr Sybil Fielding - Employer Representative (SF)
- Cllr Tony Neal - Employer representative (TN)
- Becky Smeathers - Scheme Manager (BS)
- Helen Scargil - Scheme Administrator (HS)
- Nick Linthwaite - HR Advisor (NL)
|Agenda Item||Commentary||Outcome||Decision log. Action...|
|By Whom||By When|
|1 Declaration of Potential Conflicts of Interest||NIL|
|2 Apologies for absence||Bryn Coleman|
|3 Confirmation of Notes and adopting of recommendations from 21 September 2021 (inquorate)||The minutes of 21 September 2021 (inquorate) were confirmed as a true record.|
|4 McCloud Immediate Detriment Framework Agreement||
BS discussed the framework that went to Policy and Strategy committee on 12 November 2021.
The framework was approved therefore implementation of the cases can commence.
The purpose of this meeting is how the implementation is tackled as timescales are tight – payment should be made within 90 days. A list of those affected members is almost complete.
Discussion took place on when the time frame should commence and whether those eligible should be written to and the process commence once they respond.
BS proposed to go through the cased known and make those a priority. Then go to those members who have already retired within the last 12 months followed by those who have been retired longer than 12 months.
|BS to write to those affected w/c 15 November 2021 to advise of the process and agreed priority approach – all agreed||BS||W/c 15 Nov 2021|
All agreed for BS to write to those four members who have already applied and advise them of the priority order.
|BS to provide monthly updates to all on progress of the cases||BS|
HS advised that West Yorkshire Pension Fund have a number cases to deal with – all to be aware.
The category 2 cases will have to be reviewed regularly to ensure the timeframe isn’t breached – if it looks like this could be a possibility the members concerned will be informed.
|Ensure members are kept informed should there be any breach of the timeframe||HS / MS|
|5 Firefighter Pension Scheme Bulletin 50||A response to the cost control mechanism consultation has been published. Costs associated with the legacy schemes will be met by the treasury.||BS to share consultation document with MS||BS / MS|
Pension Board Meeting Actions (as at 12 November 2021)
|No.||SMF Discussion Date||Subject||Commentary||Due Date||By Whom||Completed||Over due||Comment|
|37||25/06/2019||Declarations of Potential Conflicts of Interest||All to return completed declaration of potential conflicts of interest form to BS||All|
|38||24/10/2019||Review of Training Policy||All to complete the learning needs analysis||All|
|39||24/10/2019||Firefighter Pension Scheme Bulletin||All queries on the bulletin to contact BS||All||09/07/2020|
|40||24/10/2019||Firefighter Pension Scheme Bulletin||BS to add the changes in scoring to the risk register||All||09/07/2020|
|42||09/07/2020||Firefighter Pension Scheme Bulletin||BS to add the future court case potential cost to the risk register||BS||09/10/2020|
|43||09/10/2020||Risk Register||BS to add risk surrounding transfer of pension scheme on to risk register||BS||22/03/2021|
|44||09/10/2020||Administration Strategy||BS to bring a revised Administration Strategy to next meeting||22/03/2021||BS||Awaiting template to be released by LGA|
|45||22/03/2021||Pension Fund Administrator Report||BS to circulate the monthly report to all||Monthly - ongoing||BS||22/03/2021||/Can members register themselves rather than it being circulated internally?|
|46||21/09/2021||Current Issues||BS to send details from the Commons Library Research Briefing Paper to all||BS||27/09/2021|
|47||21/09/2021||Current Issues||BS to obtain information to explain the case to scheme - McCloud||BS|
|48||21/09/2021||Current Issues||East Midlands Joint Pension Board to be discussed at the next meeting - BS to add to agenda||BS|
|49||21/09/2021||Draft Annual report to Policy and Strategy Committee||BS to investigate getting additional substitutes||BS||Trying to align meetings to follow Policy and Strategy Committee to make it easier for members to attend|
|50||21/09/2021||Draft Annual Report to Policy and Strategy Committee||CP to discuss responsibilities of councilor board members with CFO||CP||See above|
|51||21/09/2021||Pension Fund Administrator||CP to send information to staff encouraging them to register on the member web||CP|
|52||21/09/2021||Pension Fund Administrator Report||HS to discuss with ICT department regarding data on death nomination being added to the member web||HS||Completed|
|53||12/11/2021||McCloud Immediate Detriment Framework Agreement||BS to write to those affected w/c 15 November and agreed priority approach||BS||W/c 15 November 2021|
|54||12/11/2021||McCloud Immediate Detriment Framework Agreement||BS to provide monthly updates to all on progress of the cases||BS|
|55||12/11/2021||McCloud Immediate Detriment Framework Agreement||Ensure members are kept informed should there be any breach of the timeframe||BS / HS|
|56||12/11/2021||Firefighter Pension Scheme||BS to share consultation document with MS||BS / MS||22/11/2021|