NFRS 2023 85 - CCTV maintenance

You asked for

Part 1 - If part 1 can be answered ignore parts 2 and 3

The information I require is to do with the organisation’s CCTV maintenance and support contract. Please can you send me the information stated below:

1. Supplier of the contract for CCTV maintenance and support
2. How much does the Org/s spend annually with the supplier? (if multiple suppliers please list the annual spend for each)
3. What is the renewal date of this contract?
4. What is the duration of the contract?
5. What is the review date of this contract? If possible the likely outcome of this review
6. The primary brand of the CCTV equipment. I don’t require the model just the brand. If there is various brands could you please list?
7. What is the total number of cameras in use/under this contract?
8. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services.
9. Contact details of the employee responsible for the contract between the supplier and the organisation.

Part 2 - Onlt required if part 1 is not applicable

Can you please provide me with their full contact details If there is no CCTV maintenance contract in place .

1. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
2. How much is the average annual spend on the in-house maintenance?
3. How many cameras are in use?
4. Is there a plan to review this at any point, if so what would the date be?
5. Who is in charge of overseeing the in-house maintenance?

Part 3 - Only required if part 1&2 are not applicable

If there is no maintenance contract or in-house maintenance in place, is there an ad-hoc agreement? If yes,

1. Who is the supplier? If this varies could you please list?
2. What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.
3. How many cameras are in use?
4. How much is the average annual spend on the ad-hoc agreement?
5. What is the date it is to be reviewed? I was told that the organisation will send me an acknowledgement stating that they have received my request.

Our Response

Part 1 - If part 1 can be answered ignore parts 2 and 3

The information I require is to do with the organisation’s CCTV maintenance and support contract. Please can you send me the information stated below:

1. Supplier of the contract for CCTV maintenance and support
   Answer: - Amptron Electrical forms part of a Multi Activity Contract
2. How much does the Org/s spend annually with the supplier? (if multiplesuppliers please list the annual spend for each)
   Answer: - circa £12k per annum
3. What is the renewal date of this contract?
   Answer: - 2027
4. What is the duration of the contract?
   Answer: - 5 years
5. What is the review date of this contract?
   Answer: - 31/07/2027
6. The primary brand of the CCTV equipment. I don’t require the model just the brand. If there is various brands could you please list?
   Answer: - The manufacturer details from our Asset Register for our CCTV Systems areas follows: Hikvision / Admeco / QVIS / Samsung / MEM / Alien Hero
7. What is the total number of cameras in use/under this contract?
   Answer: - Exempt by virtue of Section 12(2) of the Freedom of Information Act 2000
8. The description of the services provided under this contract. Please state if this contract includes more than just CCTV services.
   Answer: - Multi Activity Contract
   • 110v Charging System for Fire Appliances
   • 24v Chargers for Fire Appliances
   • Air Conditioning Units & Systems
   • Air Handling Plant
   • Air Source Heat Pump
   • Anchor Bolts and Skyhooks
   • Appliance Doors & Roller Shutters
   • Asbestos Inspection Check - as per Management Plan
   • Automatic Flush systems
   • Automatically Operated Entrance Doors
   • BA Compressor Control System and Control Panels
   • BA Compressors
   • BA Compressors - SDC
   • Building Management Systems
   • Booster Pump Set
   • CCTV Systems Circulating Pumps
   • Commercial Fridges
   • Controls
   • Disabled W.C Alarm
   • Distribution Switchgear & Fault Detection Equipment
   • Dry Riser
   • Drying Cabinets
   • Emergency Lighting
   • Emergency Lighting annual
   • Extract Fans Fire Alarm Systems
   • Fire Suppression
   • Folding Partition
   • Forced Air Heater Unit
   • Gas Catering Equipment
   • Gas Radiant Heaters
   • Gas Valves and Plant (functional operation)
   • Gates & Barriers
   • Generator Maintenance & changeover Panel
   • Generator Maintenance & changeover Panel Annual
   • Grease Traps
   • Ground Water, Sump and Sewerage Pumps
   • Gutter and Down Pipe Cleaning
   • Heating Systems
   • Hot Water Generators
   • Induction Loop
   • Insect Control - Kitchen
   • Inspection Pit Compressors
   • Instant Water / Tea Boiler (hot water)
   • Interceptor Alarm
   • Intruder Alarm Systems
   • Jet Wash Systems
   • Kitchen Extract Systems
   • Kitchen Gas Safety & Ventilation Interlock Control Systems
   • Legionella Water Hygiene
   • Lifts
   • Lightning Protection & Earthing
   • Mechanical Ducting & Ventilation
   • Plate Heat Exchanger (PHEX)
   • Portable Compressor Units (tyre)
   • Pressure Expansion vessels
   • Public Address & Emergency Turnout Signal Amplifiers
   • PV Systems
   • Refuge Alarm
   • RPZ Valve
   • Salvage Sheet Hoist
   • Security Access Control
   • Smoke House Training Facility
   • Sprinkler Systems
   • Turn - Out Lights
   • Turn - Out System
   • UPS
   • Valves, Manifolds & Pipe work Distribution Systems
   • Vehicle Inspection Pit
   • Washing Machines & Dishwasher
   • Periodic Electrical test
9. Contact details of the employee responsible for the contract between the supplier and the organisation.
   Answer: - Terry Scott, Head of Procurement and Resources, 0115 838 8100, enquiries@notts-fire.gov.uk

Section 12 Exemption

This information is not recorded in an easily retrievable format. To locate, retrieve and extract the requested information requires a manual search of all records held, we would have to examine all site plans within Nottinghamshire Fire and Rescue Service. It is estimated that to review each site floor plan would exceed the 18-hour limit due to the number of sites and floor plans.

This letter constitutes a refusal notice under Section 17(5) of the Freedom of Information Act 2000 with Section 12(1) of the act being applied.

12. – (1) Section 1(1) does not oblige a public authority to comply with a request for information if the authority estimates that the cost of complying with the request would exceed the appropriate limit.

Should you wish for the Force to continue with your request, a more accurate figure will be provided within a fee’s notice. The cost will need to be paid by you, prior to any further investigation. Please advise if you wish to proceed.

In accordance with the Act, once one part of the request exceeds the cost threshold the entire request exceeds the cost threshold. However, in the spirit of the Act but outside of Nottinghamshire Fire and Rescue Services has provided what information it has retrieved in relation to your request.

This letter constitutes a refusal notice under Section 17 (5) of the Freedom of Information Act 2000.