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NFRS 2023 09 - Contractors and freelancers

You asked for:

am writing to you under the Freedom of Information Act 2000 to request information regarding temporary labour usage in your organisation, including contractors, temporary workers, and freelancers.

Please can you provide me with the following information for the most recent complete fiscal year:

  • Total number of temporary workers engaged by your organisation, broken down by department or function, if possible.
  • Total annual expenditure on temporary workers, including a breakdown of costs by department or function, if possible.
  • Total number of agency suppliers (Preferred Suppliers/non-Preferred Suppliers)in your organisation’s labour supply chain

Details of any existing Managed Service Programme or Provider (MSP) and/or Vendor Management System (VMS) used to manage temporary workers:

  • Name of the MSP and VMS.
  • Date the contract was awarded.
  • Date of contract expiration.
  • Name of the government procurement framework through which the MSP and VMS were procured.

Details of any upcoming retendering or renewal processes related to your MSP and VMS contracts:

  • Anticipated date for the retendering or renewal process to commence.
  • Name and contact information of the person responsible for overseeing the retendering or renewal process.

Please can you provide the information in the form of an Excel spreadsheet.

If it is not possible to provide the information requested due to the information exceeding the cost of compliance limits identified in Section 12, please provide advice and assistance, under the Section 16 obligations of the Act, as to how I can refine my request. If you can identify any ways that my request could be refined, I would be grateful for any further advice and assistance.

Our Response:

Please can you provide me with the following information for the most recent complete fiscal year:

  • Total number of temporary workers engaged by your organisation, broken down by department or function, if possible.
  • Total annual expenditure on temporary workers, including a breakdown of costs by department or function, if possible.
  • Total number of agency suppliers (Preferred Suppliers/non-Preferred Suppliers) in your organisation’s labour supply chain

Answer: - The information requested has been deemed exempt by virtue of section 21(1) Information reasonably accessible by other means, under the Freedom of Information Act 2000.

Details of any existing Managed Service Programme or Provider (MSP) and/or Vendor Management System (VMS) used to manage temporary workers:

  • Name of the MSP and VMS.
  • Date the contract was awarded.
  • Date of contract expiration.
  • Name of the government procurement framework through which the MSP and VMS were procured.

Answer: - No Information Held, Nottinghamshire Fire and Rescue Service does not have a managed service provider (MSP).

Details of any upcoming retendering or renewal processes related to your MSP and VMS contracts:

  • Anticipated date for the retendering or renewal process to commence.
  • Name and contact information of the person responsible for overseeing the retendering or renewal process.

Answer: - N/A

21. Information accessible to applicant by other means.

  1. Information which is reasonably accessible to the applicant otherwise than under section 1 is exempt information.
  2. For the purposes of subsection (1)—
    1. Information may be reasonably accessible to the applicant even though it is accessible only on payment, and
    2. Information is to be taken to be reasonably accessible to the applicant if it is information which the public authority or any other person is obliged by or under any enactment to communicate (otherwise than by making the information available for inspection) to members of the public on request, whether free of charge or on payment.
  3. For the purposes of subsection (1), information which is held by a public authority and does not fall within subsection (2)(b) is not to be regarded as reasonably accessible to the applicant merely because the information is available from the public authority itself on request, unless the information is made available in accordance with the authority’s publication scheme and any payment required is specified in, or determined in accordance with, the scheme.

Section 21 of the Freedom of Information Act 2000 is categorised as an Absolute and Class Based type exemption and therefore does not require a public interest test to be carried nor must Nottinghamshire Fire and Rescue Service articulate the harm in disclosure.

The information requested can be accessed from our What we spend page.