NFRS 2022 99 - Software to manage property/assets

You asked for:

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:

If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
What is the start date and duration of the contract(s)?
Is there an extension clause in the contract(s) and, if so, the duration of the extension?
Has a decision been made yet on whether the contract(s) will be extended or renewed?
What is the annual value of the contract(s)?
What is the total contract value of each contract?
How was the contract(s) procured, e.g., framework/tender?
Who is the senior officer responsible for these systems?

Our Response:

If any, which software solution(s) are used to manage your corporate property/assets, ownerships and occupations, lease agreements and facilities management (CAFM), and who are your current provider(s)?
Answer: - The information requested has been deemed exempt by virtue of section 21(1) Information reasonably accessible by other means, under the Freedom of Information Act 2000.
What is the start date and duration of the contract(s)?
Answer: - The information requested has been deemed exempt by virtue of section 21(1) Information reasonably accessible by other means, under the Freedom of Information Act 2000.
Is there an extension clause in the contract(s) and, if so, the duration of the extension?
Answer: - The information requested has been deemed exempt by virtue of section 21(1) Information reasonably accessible by other means, under the Freedom of Information Act 2000.
Has a decision been made yet on whether the contract(s) will be extended or renewed?
Answer: - Extended
What is the annual value of the contract(s)?
Answer: - The information requested has been deemed exempt by virtue of section 21(1) Information reasonably accessible by other means, under the Freedom of Information Act 2000.
What is the total contract value of each contract?
Answer: - The information requested has been deemed exempt by virtue of section 21(1) Information reasonably accessible by other means, under the Freedom of Information Act 2000.
How was the contract(s) procured, e.g., framework/tender?
Answer: - Framework
Who is the senior officer responsible for these systems?
Answer: - Lesley Grace (Estates Manager)

21. Information accessible to applicant by other means.

Information which is reasonably accessible to the applicant otherwise than under section 1 is exempt information.
For the purposes of subsection (1)—
1. Information may be reasonably accessible to the applicant even though it is accessible only on payment, and
2. Information is to be taken to be reasonably accessible to the applicant if it is information which the public authority or any other person is obliged by or under any enactment to communicate (otherwise than by making the information available for inspection) to members of the public on request, whether free of charge or on payment.
For the purposes of subsection (1), information which is held by a public authority and does not fall within subsection (2)(b) is not to be regarded as reasonably accessible to the applicant merely because the information is available from the public authority itself on request, unless the information is made available in accordance with the authority’s publication scheme and any payment required is specified in, or determined in accordance with, the scheme.

Section 21 of the Freedom of Information Act 2000 is categorised as an Absolute and Class Based type exemption and therefore does not require a public interest test to be carried nor must Nottinghamshire Fire and Rescue Service articulate the harm in disclosure.

The information requested can be accessed at the following location Procurement and Resources. Please select the most recent available .csv file under contract management and refer to PRN004160.